Office Administration Manager

The incumbent will be responsible for overseeing the administrative function for a designated business line / office and will provide additional administrative support as required.

• Manages the day to day administrative functions for an AECOM office
  • Point of contact for office equipment, boardroom technology and office supplies needed on a day-to-day basis.
  • Oversees management of office security system
  • Accountable for Reception management and provides back up support
  • Supports Safety and Quality initiatives in the office.
  • Implement important employee engagement programs.
  • Engage with IT on the latest updates and enhancements.
  • Coordinate local on-boarding of new hires.
  • Liaise with corporate services on upcoming initiatives and implementation. 
• Provide senior level administrative support to area Business Lead (BL) including, but not limited to;
  • Utilize advanced level MS Word skills to prepare and format client report submissions using AECOM Word templates.

• Manage and coordinate BLs schedule
• Prepare monthly management reports as required from Salesforce and other sources
• Schedule and attend planning meetings with BL to review and discuss upcoming initiatives, programs and weekly action items; schedule to be dictated by BL
• Engage with BL for appropriate execution of contracts and other documents
• Coordinate / attend management meetings as directed ensuring meeting materials are distributed in advance  
• Responsible for BL communications including; New Hires Announcements and Project Wins and Profiles
• Provide administrative support to Team Managers, Lead Engineers/ Project Managers and Business Line team members through proactive engagement with employees.
• Coordinate team social functions in a timely manner as directed.
• Provide additional administrative support as required.
• Maintain the confidentiality of sensitive information.