Accounts Payable Coordinator

Overview

The Accounts Payable Coordinator is functionally responsible for completeness and accuracy of the accounts payable process which includes vendor set up, vendor reporting, verifying approval of invoices submitted for payment, electronic check runs, ACH and wire transfers.  Works with Manager, Payroll & Disbursements to ensure payment processing is properly resourced and scheduled as to support VEIC’s financial and operational goals while contributing to a mission-driven, creative, enjoyable and stimulating work environment.

Location:

This is a hybrid position (In-person 3x/week ), and the ideal candidate will be located in Winooski, VT.

Compensation:

At VEIC, we are committed to pay transparency. The starting pay range for this position will be between $45,000-$55,000 ($23.00/hour-$28.00/hour). Based on market data, pay may vary depending on job-related knowledge, skills, education, experience, and location. Please discuss your intended work location with the recruiter for more information. The total compensation package for this position also includes a full range of medical benefits, 403(b) eligibility with match, Combined Time Off (CTO), Care and Concern leave, Parental leave, wellbeing benefit, a community service day, and eight paid holidays that are effective as of your first day of employment.

Diversity and Inclusion:

We are committed to building a work community that is inclusive and represents a vibrant diversity of background, experience, perspective, and thought. Climate change impacts all of us; however, we are impacted differently based on our identities and experiences. We all deserve a place at the table to make decisions about our collective future – we hope you’ll consider joining us as we work towards our vision for a healthy planet, thriving people, and energy justice. Candidates across all markers of identity (age, race, gender, ability, veteran status, communication style, etc.) are highly encouraged to apply. 

Responsibilities

• Performs and/or reviews establishment of all new Vendor records with VEIC accounts payable systems. Assists with routine reviews of existing vendor records to ensure all data on file is complete and correct. 
• Acts as the primary point of contact for both internal and external customers of the Accounts Payable function.
• Provides back up support to the payroll process.
• Pulls together the draft accounts payable process narrative for review by the Manager, Payroll & Disbursements.
• Functionally times and executes check runs to coordinate with business unit operational requirements as well as VEIC fiscal calendar requirements.
• Reviews information system functionality against corporate operational needs and works with Manager, Payroll & Disbursements to develop alignment and efficiencies.
• With the Manager, Payroll & Disbursements, ensures all vendor, incentive and subcontractor invoices are coded to appropriate general ledger and project codes.
• Works closely with the Manager, Payroll & Disbursements to establish, update and enforce VEIC fiscal policies and procedures.
• Maintains up-to-date documentation of all core A/P functions and updates Finance department procedure manuals as necessary.
• Responds to payment data requests from operating divisions and Finance department to support divisional and corporate management activities.
• Assists in the generation of annual 1099 mailing and file submission to the IRS.
• Works closely with accounting staff to resolve any problems with subcontractor invoices.
• On an as needed basis, assists with other tasks and functions within VEIC’s accounting department. Provides support to the activities of VEIC, as necessary, to accomplish organizational goals and objectives.
• Other duties as assigned.

Qualifications

• Strong personal commitment to the mission, vision, goals and values of VEIC.
• Associate’s degree or a combination of education and experience from which comparable knowledge and skills are acquired.
• Three to five years accounting experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
• All positions at VEIC are subject to a criminal background check. This screening is conducted in compliance with applicable laws and is a standard part of our hiring process to ensure the safety and security of our employees, clients, and contractual obligations.
• Project/job accounting experience preferred.
• Possess a high level of customer service orientation
• Experience with payroll processing activities and knowledge of payroll reporting concepts and requirements.
• Strong desktop computing skills and experience with corporate accounting and accounts payable systems.
• Demonstrated ability to be organized, detail-oriented, accurate, and able to handle multiple tasks and competing priorities in a dynamic and fast paced environment.
• Demonstrated experience in providing excellent customer service to internal and external customers.