HR and Payroll Administrator

The Role

Reporting to the HR Operations Manager, the HR and Payroll Administrator will provide professional Payroll and HR administration support on a wide and full range of Human Resources matters. The role will require efficient, effective and accurate application of HR processes and procedures in compliance with company policies, protocol and employment law.

Salary:                        £28,000 per annum

Location:                    Heathrow or Midlands (Hybrid option of up to 2 days remote working per week available)

Contract:                    Permanent

Hours:                        37.5 hours per week

Closing date:             28th February 2025

Key Responsibilities and Accountabilities

Recruitment & Onboarding

• Provide recruitment administrative support, including advertising both internal / external vacancies.
• Management of the new starter administration processes, including the generation of offer letters and contracts of employment, sending electronic New Starter Packs and collating associated onboarding forms.
• Uploading new starter details into Company HR Systems and 3rd party benefit supplier portals.
• Processing all new joiner reference checks and requests to BPSS standards.
• Processing Drugs & Alcohol protocol for new starters.
• Raising new starter occupational health questionnaires via the PHC portal where applicable and informing the relevant HR Advisor / HRBP of results.
• Coordination of Right to Work checks, including conducting share code online Right to Work checks via GOV.UK and escalating any Right to Work concerns or CoS applications to the relevant HRBP / HR advisor where required.  
• Support managers with any ad hoc on-boarding queries and requests.

Payroll

• Preparation of the monthly payroll documentation for submission to 3rd party payroll provider, including:
  • New Starters and Leavers, including HMRC New Starter Checklist, P45’s, holiday pay, outstanding benefit repayments, PILON, redundancy pay, etc.
  • Salary and allowances changes.
  • Variable payments, including zero hour variable pay, refer a friend payments, overtime and on-call, and annual or ad hoc bonus and incentive payments.
  • Unpaid leave and sickness in line with Company sick pay entitlements. 
  • Parental leave, including Maternity, Paternity, Adoption, Shared Parental, Ordinary Parental Leave, etc. in line with Company entitlements.
  • Statutory notifications & statutory payments.
• Monthly management of the 1st line payroll checking process for handover to HR Operations Manager for 2nd stage processing and finalisation.
• Respond and resolve payroll queries, including, raising queries on the 3rd party payroll provider portal for escalation where required.
• Provide input and information for HMRC & PWC Audits.

Employee Lifecycle  

• Management of the HR shared inbox including; filing documents, responding to HR & Payroll admin related queries, and escalating queries to the relevant member/s of the team where required.
• Ensure all approved contract changes are actioned in a timely manner and updated in the relevant systems.
• Process resignations and action leaver processes, including removal from company systems.
• Recording and filing of employee sickness notifications or doctors notes and escalating any sickness management or SSP / half pay triggers to the relevant member/s of the team where required.

Additional Duties

• Processing third party invoices on behalf of the department via Coupa.
• Set up of the monthly Engagement Survey and quarterly Exit Interview Survey via company SurveyMonkey account.
• Process monthly organisational chart updates and publish to the company intranet page.