Administrative and HR Coordinator
Position Overview: Run On Climate is a nonprofit committed to building the climate movement from the ground up by electing climate champions to local office and passing bold local-level climate policies in communities across the U.S. As a growing organization, we are seeking a detail-oriented and efficient Administrative and HR Coordinator to manage the essential administrative and operational aspects of our organization. This role is ideal for someone who thrives on organization, systems-building, and working with numbers, and who is comfortable navigating bureaucratic processes. The Administrative and HR Coordinator will handle tasks related to compliance, financial tracking, and other key operational functions that ensure the smooth running of the organization.
Compensation: $23/hr.
Employment Type: Part-time (15 hours/week) to start; opportunity to increase to full time in the coming months.
Location: Remote
Key Responsibilities:
1. Financial Operations:
Monitor and track organizational budgets and expenses.
Manage accounts payable and receivable in collaboration with the organization鈥檚 fiscal sponsor.
Prepare financial documentation for grant applications, funders, and internal reporting.
Develop and enforce financial controls to ensure accuracy and compliance, including:
Streamlining bookkeeping, invoicing, and payroll processes.
Maintaining accurate records of expenses and revenue.
Setting up approval workflows for reimbursements, payments, and purchases.
Drafting guidelines for budgeting, expense tracking, and financial oversight.
2. Administrative Support:
Provide administrative support to the Executive Director, including scheduling, email management, and document preparation.
Manage internal communications and maintain efficient collaboration across teams.
3. Payroll and Organization Compliance
Oversee payroll processes and insurance policies to ensure accuracy, timeliness and compliance with labor laws and regulations.
Ensure compliance with federal, state, and local regulations, including timely filing of taxes and other required forms.
4. HR Administration
Maintain and update HR policies and employee handbooks, as needed.
Support hiring processes, as needed.
(If expanding to full time) Create and administer employee benefits, including health insurance and paid time off policies.
5. Operations and Systems:
Monitor and improve organizational workflows, tools, and systems.
Collaborate with team members to identify and implement new systems for operational improvement.
Desired Skills and Qualifications:
Proven experience in administrative or operations roles, preferably within the nonprofit sector.
Strong organizational skills and keen attention to detail.
Proficiency in Google Suite (Sheets, Drive, Docs, etc.) and familiarity with financial management tools.
Comfortable working independently and handling complex processes with minimal oversight.
Excellent written and verbal communication skills.
Understanding of compliance, payroll, and financial management is a plus.
Application Process: Interested candidates are encouraged to submit an application online at: https://runonclimate.org/admin and send a resume and cover letter detailing their qualifications and relevant experience to diana@runonclimate.org. Applications will be reviewed on a rolling basis until the position is filled. Run On Climate is an equal opportunity employer committed to diversity and inclusion in the workplace.