Team Coordinator - Rail & Metro

Opportunity Phase

Should have a good understanding of SMEC’s standard proposal pricing approach. Assist in opportunity assessment preparations, BMS compliance requirements forms and creating opportunity codes. Assist in tracking and identifying current opportunities from IFI, local client sites, and other opportunity-search portals on a day-to-day basis and updating the list on a weekly basis to be submitted to SMEC stakeholders at the end of each month. Assist the SEA and Pacific Coordinators on assigned opportunities. This includes assisting in in opportunity assessment preparations, BMS compliance requirements forms and creating opportunity codes. Any other relevant duties as assigned by Regional Lead (SEA & Pacific) and Rail & Metro manager (Malaysia)

Project Implementation Phase

Assist Project Directors, Project Managers and Coordinators on Project Compliance documentation to SEA and Pacific projects, as needed. Collaborate with appropriate team members, contributors and stakeholders to maintain quality, timeliness and co-ordination of project deliverables. Support PMs and OMs SEA and Pacific in the corporate and administrative aspects of regional management. May assist in setting up new projects in this region in consultation with the Regional and Functional Manager. This may include, but not limited to, physical arrangement with respect to housing, accommodation, travel of staff, logistics, office equipment, etc. Proficiency with the company’s financial systems, processes, and procedures. Assist in the preparation or review of all contracts with staff working in the SEA and Pacific regional projects. Support other Project Managers in preparation of sub consultancy and joint-venture agreements as may be applicable with associates and JV partners Collaborate with appropriate team members, contributors and stakeholders to maintain quality, timeliness and co-ordination of project deliverables. Any other relevant duties as assigned by the Regional Lead (SEA & Pacific) and Rail & Metro Manager (Malaysia)

• SMEC satisfaction with the services provided
• Meets all deadlines as indicated by the Operations Manager and Project Managers
• Brand awareness and SMEC cultural development.
• Quality, professionalism, technical innovation and excellence.
• To adhere strictly to SMEC’s processes, standard operating procedures and policies including but not limited to Business Management System (BMS), Quality Management Systems (QMS) and OH&S procedures.
• No negative feedback from the Client, their reps, or Contractor’s personnel. If this does occur, each event will be investigated by SMEC on a case-by-case basis in order to determine cause and resolution

• Minimum Diploma in business administration, management, or a related field.
• Minimum of two years of practical experience in general operations, project management and business development.
• Experience in Multinational Engineering industry is an advantage
• High level communication skills
• Proficiency with MS Office
• Ability to write effectively in English to furnish reports and to prepare business development materials including proposals.
• Ability to plan for and keep track of multiple projects and deadlines.
• Willingness to continue building skills through educational opportunities.

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