Front Desk Administrative Assistant

About Exponent

Exponent is the only premium engineering and scientific consulting firm with the depth and breadth of expertise to solve our clients’ most profoundly unique, unprecedented, and urgent challenges.  

We are committed to engaging multidisciplinary teams of science, engineering, and regulatory experts to empower our clients with solutions that create a safer, healthier, more sustainable world. For over five decades, we've connected the lessons of past failures with tomorrow's solutions to advise clients as they innovate technologically complex products and processes, ensure the safety and health of their users, and address the challenges of sustainability.  

Join our team of experts with degrees from top programs at over 500 universities and extensive experience spanning a variety of industries. At Exponent, you’ll contribute to the diverse pool of ideas, talents, backgrounds, and experiences that drives our collaborative teamwork and breakthrough insights. Plus, we help you grow your career through mentoring, sponsorship, and a culture of learning. Thanks for your interest in joining our team!   

Key statistics: 

• 1,100+ Team members
• 950+ Consultants
• 640+ Ph.D.s
• 90+ Disciplines
• 30+ Offices globally 

Our Opportunity

We are currently seeking a Front Desk Administrative Assistant for our Bowie, MD office. In this role, you will work as part of an administrative team, responsible for performing a wide variety of diverse, administrative tasks to provide a high level of support for our professional consultants and corporate staff. Qualified candidates who are selected to participate in our screening process for this role will be asked to take an editorial assessment via Microsoft Word prior to a potential formal interview. 

You will be responsible for

General office support:

• Providing main front desk coverage including low-volume phone coverage
• Serving as point person for all incoming guests (staff, vendors, etc.). Identifying and directing non-routine inquiries to appropriate office personnel as needed.
• Managing mail, fax, and shipping and receiving
• Managing office supply orders and inventory
• Maintaining organization and upkeep of supply/copy room, conference rooms, and kitchen area and all common areas
• Managing conference room schedules and setting up meetings via web conference systems
• Coordinating onsite meetings to include conference room schedules, setting up web conference systems, catering, room set up/clean up
• Coordinating equipment maintenance (copy machines, kitchen appliances, etc.)
• Organizing and assisting with the daily activities in the office
• Supporting Facilities requests administratively (both from corporate and the building management)
• Printing/binding
• Assisting Human Resources with local candidate interview scheduling
• Preparing offices for new hires (making sure desk is emptied, room is tidy, and new computer and hardware is setup)
• Ensuring that safety supplies (First Aid Kits) are functioning properly and ensuring the office remains up-to-date on meeting safety standards

Consultant support:

• Setting up projects, conducting conflict searches, and drafting agreements
• Preparing, maintaining, and tracking project documentation and ensuring timeliness of approvals
• Assisting with invoicing, purchasing, and accounts receivables

You will have the following skills and qualifications

• Minimum of two years experience providing administrative support to a team and front desk support
• Bachelor's degree or some college coursework is preferred
• Proficiency in Microsoft Office, particularly Outlook and Word
• Ability to communicate clearly and accurately in a pleasant, courteous manner with both internal and external contacts
• High level of attention to detail and the ability to manage several tasks simultaneously, often with interruption
• Motivated and committed to learning new systems, processes, skills
• Ability to multi-task, work under deadlines, re-evaluate priorities, and interact with all levels of professional staff
• Must be enthusiastic, flexible, and a team player
• Excellent interpersonal, written, and verbal communication skills
• Exposure to sensitive information will necessitate considerable use of tact, diplomacy, discretion, and judgment
• Ability to be a self-starter and to notice areas of improvement and additional ways to improve the functions in the office
• The ability to lift, push, or pull at least 20 lbs

Life @ Exponent

To learn more about life at Exponent and our impact, please visit the following links: 

https://www.exponent.com/careers/life-exponent 

https://www.exponent.com/company/our-impact 

Attracting, inspiring, developing, and rewarding exceptional people with diverse backgrounds and expertise are central to our corporate culture. Our diverse team allows us to provide better value to our clients and enjoy an enriched work environment.

Our firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits as well as compensation and recognition programs empowers our staff to do work that makes a difference. 

Work Environment

At Exponent, we have found that in-person interactions deepen employee engagement and are crucial for development, for realizing the full potential of our talented and diverse teams, and for​ building a more inclusive workplace where all have a sense of belonging. In our offices, you can expect a supportive culture and a collaborative, dynamic, multi-disciplinary work environment.

Compensation

The base salary range for this position is $45,000 - $60,000 depending on experience and capabilities which will be assessed during the interview process.

Salary Range

Benefits you will enjoy

Access benefits information on our Life@Exponent page:

https://www.exponent.com/careers/life-exponent

Exponent is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.

If you need assistance or accommodation due to a disability, you may email us at HR-Accommodations@exponent.com.

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