Fundraising Assistant

Program Overview

As a non-profit research institution, WRI Indonesia dedicates its contribution to the socioeconomic development of Indonesia in an inclusive and sustainable way. WRI Indonesia works in six main areas: Food, Land, Water, Climate, Energy, Cities, and Ocean Sectors. WRI Indonesia aspires to support the achievement of Indonesia’s Sustainable Development Goals by implementing various activities under its two program clusters:

1. Food, Land, and Water

• Transforming Supply Chains and Livelihoods: Our mission is to drive the adoption of sustainable palm oil production practices at the national, regional, and global levels. We collaborate closely with government bodies, smallholders, and agriculture businesses, including palm oil, to ensure sustainable livelihoods and secure land tenure.
• Strengthening Forest and Peat Monitoring: We aim to enhance the monitoring capabilities of stakeholders, focusing on forests, peatlands, and landscapes. By leveraging scientific advancements, we aim to support forest management and conservation efforts effectively. We are dedicated to combating illegal forest logging and advocating for thorough reviews of palm oil business licenses.
• Innovating Financing for Nature-based Solutions: Our commitment lies in financing nature-based solutions (NbS) projects. Through strategic investments and partnerships, we strive to find the most effective financing mechanisms and tools that ensure the long-term sustainability of NbS programs.
• Advancing Sustainable Food Systems: Our primary objective is to expedite the transformation of food and land use systems. We actively support the reform agenda for food systems, fostering positive outcomes for the environment, health, inclusive development, and food security. We aim to align these systems with globally agreed upon sustainable development, climate, and biodiversity goals.

1. Climate, Energy, Cities, and Ocean

• Climate: We are dedicated to advancing transformative solutions for climate change mitigation and adaptation by assisting the Indonesian government in exceeding its climate commitments and successfully transitioning to low carbon development. We engage with businesses and civil societies at local, national, and international levels to drive transformative solutions that combat climate change and enable communities to adapt to its impacts.
• Energy: We accelerate the transition towards a clean energy future through innovative solutions in clean energy governance and transparent market mechanisms that prioritize inclusivity and fairness. In addition, we convene stakeholders from national and sub-national governments, business sectors, and civil society to collaborate and achieve our shared goals.
• Cities: We provide technical assistance to policymakers and urban planners, empowering them to fortify the resilience of urban residents against climate change impacts and reduce road fatalities.

Job Highlight

Fundraising Assistant will support the Development team in ensuring an efficient proposals development process and an effective management of fundraising initiatives within WRI Indonesia. Key responsibilities include creation of detailed budget breakdown in collaboration with cross-functional team, proposal pipeline monitoring, data base and documents management, and reporting. 

This position will be based in Jakarta with office-flex working arrangement and working under the direct supervision of Development Manager. In support of WRI's DEI commitment, you are responsible for actively participating in these collaborative efforts by integrating equity into your work, our workplace, and the organizational culture.

What You Will Do

Initial Budget Development (50%)

• Create preliminary budget breakdowns for project proposals, ensuring alignment with organizational and donor standards under manager guidance
• Support the team in maintaining close collaboration with Program, Finance, Operations and other related cross-functional teams to collect cost inputs and estimates, adjusting them based on evolving project needs.

Fundraising Management (30%)

• Set-up and maintain proposal pipelines using Asana (or similar tools), including task assignment, progress tracking, and deadline management.
• Send reminders and update relevant team members on key milestones, proactively identifying and addressing any potential issues or delays.
• Organize and maintain essential documentation (e.g., proposals, budgets, contracts, templates) to ensure completeness, compliance, and accessibility.
• Monitor potential tasks bottlenecks and coordinate with team members to address issues or delays quickly.

Reporting and Process Improvement (20%)

• Identify any gaps or inefficiencies in existing processes and suggest improvements to enhance overall pipeline management process.
• Prepare periodic data-driven reports or dashboards that offer insights into the proposal pipeline’s performance.
• Evaluate pipeline performance by indicator analysis – such as total proposal volume, conversion rates and turnaround times.

What You Will Need

• Bachelor’s degree in business administration, Finance, Economics, International Development, or other related field.
• Minimum 2 years of experience in a similar role, particularly budget management, proposal development, or fundraising in the development sector (experience can include hands-on involvement in campus activities or volunteer work)
• Direct experience working with donor-funded projects and familiarity with donor reporting requirements is preferred.
• Strong financial skills in creating and managing detailed budget and forecasting cost effectively.
• Proven track record of participating in collaborative efforts to develop a project proposal.
• Good writing and proofreading skills
• Basic understanding in project management and donor relationship management best practices
• Ability to learn various tools to track and review proposal pipeline and funder’s requirements.
• Basic understanding in PMEL standard and theory of change.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, and Salesforce is preferred.
• Strong interpersonal and collaborative skills; a demonstrated ability to diplomatically and effectively collaborate internally to deliver results.
• Good communication and presentation skills, with the ability to effectively convey the organization's mission and impact to diverse audiences.
• Proficiency in English and Bahasa Indonesia, both written and verbal.
• Comfortably working in a fast-paced environment with strong ability in managing multiple competing priorities.
• Ability and willingness to travel as assigned
• Legally able to work in Indonesia

Contract Arrangement

Full-time with fixed-term employment agreement for a period up to 31 December 2025.

What we offer

• Salary that is commensurate with experience and skills
• Competitive and comprehensive benefit package
• Access to the WRI global network
• Opportunity to join and/or get involved in different working groups
• A workplace that strives to put diversity and inclusion at the heart of our work
• A chance to have an impact and to develop your career within a mission driven organization

Must have authorization to work in Indonesia to be eligible for this position.

Final candidates might be required to take a writing test and to produce two writing samples when needed.

How to apply: In order to be formally considered, please submit an updated resume and cover letter through WRI career portal.

Application close: 1700 (DKI Jakarta local time), 31 March 2025. We will close the advert earlier when the best candidates are identified at earlier dates. 

This is a locally engaged position; Indonesian nationals are encouraged to apply.

About Us

Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.  

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

Our mission and values:

WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect. 

Our culture:

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, gender diverse communities, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.

WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in Brazil, China, Europe, India, Indonesia, Mexico, and the United States.

Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country, and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.