Program Controls Reporting Manager

AECOM is seeking a Program Controls - Reporting Manager for Los Angeles, CA.

Program Controls is the application of Project Controls in a Program Management context. This includes the added complexity and interactions demanded from Programs such as Government legislation, Political obligations, Legacy creation, multi-partner KPIs, cross industry body creation and/or collaboration, finance partnering, contract incentivization and extensive stakeholder engagement.

The responsibilities of the Program Controls Manager include the following:
• Oversees program controls related activities for medium sized programs or specialist defined controls elements of a larger program in support of the overall Program Manager or Program Controls Director
• Leads the coordination efforts across multiple projects within the program, ensuring alignment with overall program objectives.
• Identifies and addresses interdependencies between projects, proactively mitigating risks and resolving conflicts.
• Collaborates with project managers to ensure adequate resource availability and utilization.
• Works closely with senior leadership to define and refine program-level objectives.
• Provides guidance and oversight to project controls teams, ensuring effective management of individual project elements.
• Monitors and evaluates risk mitigation strategies to ensure their effectiveness.
• Facilitates clear and concise communication between project teams and stakeholders.
• Provides regular updates to senior leadership on program progress, challenges, and achievements.

Under the general direction of the Program Controls Lead, the Reporting Manager is responsible to;

• Develop, deliver and maintain an overall harmonized reporting structure, cadence and tools which include quarterly, monthly and weekly reports for internal and external team members. 

• Support the development, compilation, and production of program reporting covering progress, cost, earned value, risk, schedule and other relevant information.

• Develop, Coordinate and Report for monthly reports at the Program, Executive, Client and external stakeholders level. 

• Develop, Coordinate and produce Dashboards, delivered through Program Advance. 

• Develop, Coordinate and Report program information to assist Program Controls with Budget, Actual, Forecast, Changes, Estimating and trend analysis. 

• Collect data from various Team Leads including Design, PgM and CM, including financial records, progress updates, and compliance documents to consolidate into reporting tools and presentations. 

• Ability to develop reports in Power BI, original system or from a data warehouse.

•  Provide a comprehensive assessment of reporting deliverables in PMIS/ or external Dashboard 

• Develop Individual Report Format and Report Library Structure to identify where and how data is reported and the information stored/accessed. 

• Run assessment reports and analyze metric with use of Microsoft Office tools (Excel, Word, PPT) 

• Prepare presentations with data to senior management covering progress, risk management, and performance metrics. 

• Active coordination of reporting w/ the risk manager for impact, and mitigation strategies.

• Support the Program team with special requests, reconciliation/discovery action items and requirements for regular reporting and ad hoc queries.

• To liaise with the functional lead to ensure that the final reports and write-up are complete, and that the information provided is accurate and appropriate.  

• To maintain the production of various reports and look to develop industry best practice including continuous development. 

• To contribute to Executive and Board level papers and reports, and to participate in organization-wide projects and initiatives as assigned from time to time.

• Coordinate and deliver on-time and reliable reports.

• Assist in the development of reports and metrics to meet ongoing Program changes and Executive requirements.

• Maintaining all Program reporting policies, plans, procedures and workflows that describe scope, cost, and schedule information for the purposes of program delivery.

• Understanding of other client and program systems, such as procurement and financial systems. 

KNOWLEDGE AND ABILITIES:

• Knowledge of: Project Management, Document control, Data Management, Business, and presentation. 

• Ability to: Liaise, coordinate and negotiate with departmental and external stakeholders to elicit timely and consistent responses to reporting requirements. To lead and develop reporting methodology, procedures and presentation. 

• Software/Program experience: SharePoint, Program Advance, InEight, PMIS experience.