Administrative Assistant

Summary

The Administrative Assistant will provide essential administrative support to the branch, including handling company communications, preparing reports, managing correspondence, and maintaining and organizing files. This role also involves delivering exceptional customer service to both internal and external clients. The successful candidate will be responsible for answering incoming calls, filing documents, processing incoming mail, and managing billing tasks.

The regular work schedule is 8:00am to 4:30pm, Monday through Friday. The position will be based out of the Victoria GFL office.

Specific Duties and Responsibilities

• Answer incoming phone calls and respond to questions and inquiries.

• Maintain working files as required for area personnel and all levels of branch management.

• Sort, review and distribute all incoming and outgoing mail, facsimiles, and electronic transmissions.

• Excel data entry.

• Manage and complete billing tasks as needed.

• Understand Company safety policy and maintain safety records for the division as required.

• Conform in all respects with applicable federal, state/provincial and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.

• Demonstrate professionalism by maintaining a high degree of integrity, ethics and confidentiality.

• Perform other duties and responsibilities as required.

Requirements

• High School Diploma or GED required.

• 1-2 years’ experience in an administrative capacity would be preferred.

Knowledge, Skills and Abilities

• Proficient in the use of Microsoft Office products i.e. Excel, Outlook, and Word.

• Strong verbal and written communication skills to interact effectively with internal teams, clients, and stakeholders.

• Ensuring accuracy in tasks like data entry, document preparation, and correspondence.

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com