Purchasing & Facilities Officer

Warehouse/Inventory Control:

• Monitoring of inventory levels of both raw materials inventory and consumable items for all departments (laboratory and administrative department) to ensure timely and accurate procurement
• Make sure goods are receipted and properly stored in the warehouse (6S housekeeping)
• Perform weekly inventory replenishment of KANBAN stock system within the laboratory and ensure the system meets the laboratory's requirement - update if required
• Receiving ordered items in appropriate systems and submitting paperwork to Finance to process invoice and payment
• Submitting and tracking purchase orders in internal purchasing systems i.e. COUPA to maintain sufficient inventory levels in order to support ongoing and planned production and service
• Monthly cycle counts to ensure inventory counts are current
• Maintain inventory/purchasing modules within accounting system
• Compliance control is to be well maintained and followed
• Perform other duties as assigned

Purchasing:

• Key and central point of contact for all internal departments and external vendors regarding orders and general inquiries
• Represent department and the organization favourably and in accordance with established Company standards and associate attributes at all times
• Manages whole purchasing cycle which includes; request for quotation, PO creation, PO follow up, goods receipt entry and verification of supplier invoices, perform quality check on purchase requests/orders, i.e. to prevent duplicated orders
• Continuous sourcing and identification of suppliers and vendors and negotiation with suppliers for favourable pricing and quality
• Actively participate in team and company meetings
• Create and run reports for all internal associates in regards to products, inventory levels, and costing
• Assure appropriate expense codes, and departments are assigned to each purchase order
• Demonstrate working knowledge of SOP regarding spending levels and procurement procedures
• Build rapport and maintain good relationships with suppliers and vendors
• Monitor supplier performance and ensure alignment to KPI's and product specifications
• Compliance control is to be well maintained and followed
• Perform other duties as assigned

Facility/Admin:

• Principle contact and liaison between the Building Maintenance group and other department leads.
• Upkeeping of company’s facility – office and laboratory
• Provide full spectrum of administrate support, and coordinate with departments and offices within the group on all administrative related issues
• Perform other duties as assigned