Location: Cambridge, 4 days in the office
Salary: £40,000
This role is responsible for providing comprehensive administrative support to the executive team together with office management activities. The role will be responsible for carrying out a wide range of administrative tasks, including HR administration, board meeting support, and assisting with important company matters. Reporting to the Director of People, the Executive Administrator will play a vital role in efficient communication, documentation, and coordination to help drive our mission to transform the nature of business.
Main Responsibilities
- Co-ordinate and manage the diary and schedules of the Executive Team with an understanding/awareness of workloads and conflicting priorities
- Provide administrative support including editing and proof-reading documents and general support to the Executive Team
- Provide administrative support to the external Board Directors including the organisation of board meetings, taking minutes of board meetings and arranging travel.
- Responsible for the smooth running of the office including managing suppliers and ensuring supplies are ordered in a timely manner.
- Provide HR administration support to the Director of People including the management of starters, leavers and associated HR paperwork.
- Support the Director of People with internal communications and newsletter activities including being the main point of contact for the Company’s intranet.
- Coordinate and organise the wide range of weekly/monthly/quarterly Director meetings ensuring effective communication and support for attendees
- Take accurate minutes for senior meetings to capture key discussions and action items to ensure essential duties and responsibilities are met promptly
- Ensure the timely preparation and distribution of all agendas and supporting papers/documentation for meetings as directed
- Handle personnel and confidential matters discreetly and professionally
- Assist in coordinating travel arrangements and accommodation for the Executive Team as required
- Arrange venues and travel for important meetings
- Manage and organise expense claims and receipts for the board
- Act as a point of contact for the board, maintaining open lines of communication and providing necessary support
- Help compile presentations and reports, ensuring accuracy and professionalism
Essential attributes and experience
- Proven experience, ideally three years as a Senior Administrator or Executive Assistant.
- Strong organisational and time-management skills
- Excellent written and verbal communication abilities
- Attention to detail and a high level of accuracy in handling documents
- High level of proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook, Teams)
- Ability to maintain confidentiality and handle sensitive information with discretion
- Strong interpersonal skills and ability to work effectively with various stakeholders
- Experience of minuting Board and Executive level meeting
- HR administration experience
- Experience of supporting individuals in hybrid and fully remote settings
- Flexibility to handle multiple tasks and prioritise effectively in a dynamic environment.
- Collaborative team player capable of building productive working relationships in a culturally and geographically diverse environment
Desirable attributes and experiences
- Experience of working in a global business
- Experience of working in a consultancy/professional services business