Procurement and Admin Officer

About BasiGo

BasiGo is an early stage E-Mobility start-up working to create the future of clean, electric, and
digitally-powered public transport in sub-Saharan Africa. BasiGo provides bus operators with a cost effective
electric alternative to existing diesel buses. BasiGo seeks to work with experienced professionals who are
excited to help us realize our vision of clean, electric public transit in Africa. BasiGo Rwanda is looking for a
dynamic, results driven individual to join our Team as an Procurement and Admin officer. The Procurement
and Admin Officer will report to the Finance and Administration Manager.

You might like this job if:

• You enjoy working with numbers and have strong attention to detail attribute.
• You’re able to think on your feet and create systems, policies, and processes that support scale.
• You’re ambitious, quick to learn new skills, and like to multitask.
  
• You want to create a cleaner, safer, and technologically advanced future for African cities.

Roles and Responsibilities:

• Procurement
  • Manage the procurement process from requisition to receipt, including sourcing vendors, obtaining
    quotes, and issuing purchase orders.
  • Negotiate contracts and agreements with vendors to ensure favorable terms and pricing.
  • Maintain accurate records of all procurement activities, including vendor information, purchase
    orders, and invoices.
    
  • Appraise, monitor, and track vendor performance, resolving any issues or discrepancies that arise.
  • Assist in developing and implementing procurement policies and procedures and enforcing
    compliance.
  • New vendor prequalification, KYC, and managing contracting and onboarding processes.

• Travel & Hospitality Management
  
  • Coordinate with staff and guests to understand their trip requirements, including destinations, dates,
    and specific needs.
  • Research and book the most cost-effective and efficient travel arrangements, including flights,
    hotels, and car rentals.
  • Administration of travel management tools and corporate travel policies to ensure compliance and
    maximize savings.
  • Monitor flight schedules, weather conditions, and events that may impact travel plans and
    proactively adjust itineraries as needed.
  • Provide timely assistance to travelers before, during, and after their trips, addressing any issues or
    concerns that may arise.

• Administration
  
  • Manage the BasiGo office ensuring that the team has a vibrant, clean, and motivating place to work,
    and that they have tools and resources they need to perform their duties to the fullest.
  • Manage office supplies and inventory, ensuring adequate stock levels and timely replenishment.
  • Office assets management.
  • Coordinate office maintenance and repairs, including facilities management and IT support.
  • Monitor building systems and equipment to identify potential issues and prevent breakdowns.
    
  • Inspect facilities regularly to ensure they are clean, safe, and compliant with regulations.
  • Managing Admin service providers at all BasiGo locations in Rwanda.
  • Support the HR and ESG Departments to develop and implement emergency response plans,
    including fire safety procedures and evacuation protocols.
  • Maintain accurate records of maintenance requests and work orders.
    
  • Prepare budgets and track expenses related to admin, travel and facility operations.

Our ideal candidate would have:

• Education & Experience:
  
  • Bachelor's Degree in Finance, Accounting, or other business-related fields.
  • Minimum of 2 years experience working in a busy accounting and admin environment.
  • Strong understanding of accounting standards and principles, especially IFRS requirements.
  • Experience processing accounting transactions and posting.
  • Proficiency with spreadsheets, and databases. Additional knowledge of financial software
    especially Odoo ERP is a plus.
    
    
• Skills & Attitude:
• • Ethical behavior.
  • Strong communication and analytical skills.
  • Advanced Excel Skills.
  • A strong attention to detail and the ability to notice discrepancies in data.
  • A proactive approach to work, the ability to handle multiple tasks, and maintaining a
    high-quality standard when working under time pressure.
    
  • Excited to learn & not scared of asking questions.
    
    

BasiGo is proud to be an Equal Opportunity Employer. We do not discriminate based on race, colour, religion, sex, age, national origin, ethnic background, disability, pregnancy, sexual orientation or any other protected characteristic established by law.