Team Lead – Purchasing Order Processing

At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.  

Reimagine What’s Possible 

Shared Business Services supports the customers, suppliers, and employees of Air Products by combining enterprise, systems, and process expertise to deliver transaction services into a variety of key activities in the company requisition to pay, customer to cash, payroll and trade compliance areas

NATURE AND SCOPE

This position reports to Global PO Processing and VMD Manager. The primary responsibility is to manage, lead, mentor, motivate, coach team members and overseeing team’s day to day operational activities, including handling transactional purchases and discrepancies resolution activities associated to Requisition To Pay (RTP) activities

PRINCIPAL ACCOUNTABILITIES

Team Management

• Manage, lead, mentor, motivate, coach and develop team members
• Overseeing day to day operational activities to achieve company objectives and ensure sustainable performance
• Lead, participate and overseeing various automation and process improvement projects
• Execute internal control and ensure compliance of all internal and SOX controls within the framework of corporate policies and procedures
• Stakeholders management including procurement, buyers, requisitioner, finance, supply chain, SBS various functions etc
• Communication with suppliers as per operational needs
• Foster a collaborative, high-performance team environment

Requisition To Pay (RTP) activities

Order processing

• Creation of Purchase orders (PO’s) against existing agreements
• Creation of low value PO’s from sourced requisitions
• Tracking and chasing order confirmations
• Raising PO amendments as/if required
• Oversee the end-to end purchase order process, ensuring timeliness and accuracy, KPI and SLA.
• Support automation and system enhancement initiative.
• Handling transactional purchases and discrepancies resolution activities associated to Requisition To Pay (RtP) activities
• Execute low value purchase orders where requisition is sourced

Discrepancy resolution

• Invoice discrepancy chasing, resolution and reporting utilizing ZMRBR reports
• GR/IR – Utilizing ZMR11 ensuring queries are received, disseminated for resolution, processed and in accordance with the agreed monthly Finance cycles
• Resolution of vendor data issues associated with invoice and discrepancy resolution

Others

• Outline agreement maintenance in support of the Buyers

Liaising with Vendor master technicians to update and correct vendor master data (fax details, pay to details, etc.) as required

• Any ad hoc tasks or activities as assigned by the manager
• Attend to internal audit, external audit or internal control requests on timely manners

Qualifications:

• Bachelor’s degree in business/administration/finance or any other relevant majors
• 3 - 5 years’ relevant experience in Procurement/Supply Chain function
• 2 - 3 years’ experience in team management
• Strong understanding in procurement governance and processes is an advantage
• Preferred with SAP knowledge and skill
• Experience in using Ariba (SAP Business Network) or relevant ERP system is an advantage
• Fluent in English (essential) and the languages associated with the country clusters supported
• Experience in migration/transition projects is a plus
• Capability in planning and prioritizing tasks to meet deadlines
• Working effectively under pressure and collaborating within a team

We are the world’s largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future. 

At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.