Office Manager & Event Planner

21 days ago

Full time role

In-person · Hybrid · San Francisco, CA, US... more

About our Company

Equilibrium Energy is revolutionizing the clean energy transition by developing innovative grid-scale energy storage solutions. Our technology and market platform helps utilities, independent power producers, and commercial customers optimize their renewable energy assets, improve grid reliability, and accelerate decarbonization. As a fast-growing climate tech company, we're building infrastructure that will shape the future of energy markets and enable a sustainable energy economy.

Equilibrium Energy is a well-funded, Series B clean energy startup backed by some of the most prominent institutional investors in climate. New colleagues will share our vision that a next-generation energy company must be built from the ground up on deep industry expertise combined with an unwavering commitment to modern digital approaches. We’re looking for collaborative, talented, passionate and resourceful folks to join our team and help us lay the foundation for our important mission and ambitious plan.

What We Are Looking For

We are seeking a highly organized and dynamic Office Manager / Events Planner to join our team in San Francisco. This dual-role position is responsible for the smooth day-to-day operations of our offices in four regional hubs, while also planning, coordinating, and executing internal and external events. The ideal candidate is a proactive problem-solver with excellent communication skills and a flair for creating engaging and memorable events.

This role is required to be in-office in downtown San Francisco five days a week.

What you will do

Office Management:

Oversee general office operations, including supplies management, vendor coordination, and facility maintenance
Serve as the first point of contact for staff and visitors
Maintain office policies and procedures, ensuring they align with company goals
Manage office budgets and track expenditure
Coordinate with HR, Business Operations, and other departments to ensure smooth operations

Event Planning:

Plan and execute company events including staff meetings, client events, retreats, and celebrations
Source venues, caterers, and vendors, managing all logistics and budgets
Develop event timelines and run-of-show schedules
Coordinate internal communications and promotional materials related to events
Evaluate event success and provide post-event analysis

Business Operations Support

Assistant with a wide range of Business Operations responsibilities to support operations across the company
Support special team travel requirements leveraging the company’s travel management platform
Manage various regulatory and compliance obligations, e.g., state registrations
Produce financial analyses of overall corporate travel spend and policy compliance

The minimum qualifications you’ll need

Bachelor’s degree
3+ years of experience in office management and/or event planning
Strong organizational and time-management skills
Excellent written and verbal communication
Proficient in Microsoft Office Suite and Google Workspace, with advanced skills in Powerpoint/ Google Slides
Ability to multitask and thrive in a fast-paced environment

Nice to have additional qualifications and skills

Experience with event planning software (e.g., Cvent, Eventbrite, Asana)
Previous experience in a hybrid or remote office setting
Familiarity with budgeting and expense tracking
Creative mindset with attention to detail
Ability to anticipate needs and solve problems independently

Not sure this is the right role for you?

We are a high growth company with accelerating hiring needs so there’s a great chance we’ll be able to create a custom role for you, now or in the future. All roles, titles and compensation packages are tailored to the applicant, so apply anyways and tell us in your cover letter about your dream role.

What we offer

Equilibrium is composed of deeply knowledgeable industry experts across all our functions, with decades of experience in energy-specific commercial structuring, power systems engineering, machine learning, computational research, operations research, distributed and compute-intensive infrastructure, and modern software & ML engineering. Our experience in the space means we’ve previously built versions of nearly every technical component of our platform. We are now designing them better, and combining them in a holistic and novel way, to achieve global scale and climate impact. We pride ourselves on our deeply empathetic & collaborative culture, honest and direct but respectful communication, and our balanced, flexible, and remote-first work environment.

Employee benefits include:

Competitive base salary and a comprehensive medical, dental, vision, and 401k package
Opportunity to own a significant piece of the company via a meaningful equity grant
Unlimited vacation and flexible work schedule
Ability to work remotely from anywhere in the United States, Canada & Europe, or join one of our regional hubs in Boston, SF Bay Area, or London
Accelerated professional growth and development opportunities through direct collaboration and mentorship from leading industry expert colleagues across energy and tech

Equilibrium Energy is a diverse and inclusive, equal opportunity employer that does not discriminate on the basis of race, gender, nationality, sexual orientation, veteran status, disability, age, or other legally protected status.