Project Manager- Environmental Testing

Eurofins Environment Testing is hiring for a Project Manager on location in Edison, New Jersey. Candidates should live within a commutable distance to the lab.  Do you have 5 years of Project Management experience working in Environment?    Apply today for a rewarding opportunity with the leader in Environment Testing.

This position is full-time, Monday - Friday, 1st shift on site in Edison, NJ  Compensation (DOE) - salary  mid $50-$65k Plus Full Benefits

The Project Manager I (PM I) is accountable for coordinating and managing clients’ projects through all phases of laboratory operations, including project set-up and maintenance, login review, communication of analytical issues, client account maintenance, reporting, invoicing, bottle orders, client pickups, and identification of work share facilities. The PM I role fosters and develops client relationships in support of the laboratory mission.

Essential Duties and Responsibilities:

Project Set-up

• Project review in LIMS

• Sets up project

• Adds any project notes (special reporting and invoicing instructions, etc.)

• Reviews project documentation

• Adds any project documentation to central repository

• Sets up client for Total Access

• Manages purchase orders, task orders, contracts, and change order requests

• Verified that lab compound lists and limits meet project requirements for new projects not quoted

• Add any project specific limits/lists to LIMS

• Deliverable assignment and delivery route

• For new projects not quoted, confirms that EDD format is available (deliverable assignment and delivery route). Submits a helpdesk ticket for any new formats needed.

• Communicates project details to operations

• Initiates project kick off call with client and pertinent staff, if needed

• Engages work share labs, service centers, and non-Eurofins locations as needed for new projects not quoted

• Works with operations to ensure adequate capacity for incoming work (forecasting)

• Provides updates to operations on upcoming work

• Familiarity with state and national program requirements as it pertains to work mix

• Create bottle orders

• Schedules courier and field sampler, if needed

• Confirms non-Eurofins subcontract labs area on the approved list and set-up as vendors for new work

• Confirms non-Eurofins subcontract labs are on the approved list and set-up as vendors for existing work

• Initiates approval process for any subcontract labs not on the approved list

• Generates subcontract paperwork

• Generates accounting software requisition when sending subcontract samples

• Verifies that lab certification meets project requirements

• Verifiers that lab compound lists and limits meet project requirements for new quotes

• For new quotes confirms that EDD format is available (delivery assignment and delivery route). If new format is needed, submits a helpdesk ticket

• Engages work share labs, service centers, and non-TA locations as needed for new quotes

• Provides supporting documentation to client as needed (Contract list, bottle table with preservation, etc)

Sample Receipt

• Communicates any issues to clients for duration of project

• Manages incoming work for rush and short holds

• Reviews log-in

• Resolves log-in issues with client

• Informs client of any log-in discrepancies

• Sets samples to “available” after review

• Sends client sample receipt confirmation

• Reviews draft invoice

• Confirms that any client needed information (Purchase order, project number, etc) is recorded in LIMS for invoicing

Reporting

• Client specific report requirements

• Reviews job list daily and manages due dates

• Communicates any expected delays to clients before the job due date

• Confirms any data anomalies (filtered>dissolved, deviations from historicals, etc) with operations before submitting to client

• Reviews reports and EDDS before issuing to the client

• Confirms correct report format and EDD format is used

• Creates and issues final report by client due date

• Issues final data packages

• State reporting forms and submission

• DMR forms

• EDD checkers

• Data upload

• Compiles case narratives

Invoicing

• Sets up delivery route

• Reviews final invoice before issuing to client

• Generates credit/debit memos as needed

• Submits credit/debit memos for approval

• Submits approved credit/debit memos to client, if needed

• Submits revised invoices

• Initiates follow up calls to confirm correct invoicing

• Works with collections on A/R follow up

• Regular review of A/R status

Client Set-up

• Work with CSM to communicate lab capabilities to the client

• Requests new client review

• Confirms sales assignments with Business Development Manager

• Takes new quote requests from clients

• Reviews client contract requirements/coordinates review

• Reviews purchase orders

• Submits purchase orders for approval and returns approved orders to client

• Follow up on client terms and credit limit

Account Maintenance

• Follow up calls and visits with clients

• Provides technical support as needed

• Uses company resources to follow up on client requests

• Familiarity with company capabilities and key contacts

• Forward opportunities and leads to sales

• Forecasts upcoming work

• Asks for the next opportunity

• Area of responsibility (air, regulations, etc)

• Submits client complaints and participates in correction action/follow up as needed

• Communicates client issues/complaints to sales

• Follow up on client requests

• Supports the follow up of quotes/bids for tracking purposes

Quotes & Proposals

• Initiates project QAPP review with operations, QA, and subcontract labs as needed

• Initiates technical support from operations as needed (special requests, method development, technical review, etc)

• Quote generation and approvals

• Reviews client quote requests for capabilities, certifications, scope

• Confirms client contracts (if applicable) and pricing

• Determines lab placement for the work

• Confirms that lab certification meets project requirements

• Confirms the lab compound lists and limits meet project requirements

• Creates quotes

• Submits quotes for approval

• Sends quotes to client

• Forecasts quotes

• Provides QAPP/SOW information to the client as needed

• Updates status in LIMS