Location:Ludvika, Dalarna County, SwedenJob ID: R0110437Date Posted:2025-11-07Company Name:HITACHI ENERGY SWEDEN ABProfession (Job Category):Project/Program ManagementJob Schedule: Full timeRemote:NoJob Description:The OpportunityWe are looking for a driven and detail-oriented Documentation Management Process Specialist to proactively lead and enhance documentation practices across our HVDC projects. In this strategic role, you will work cross-functionally to ensure documentation delivery meets project milestones, while promoting process adherence and quality throughout the organization.You will act as a trusted advisor to project teams, confidently guiding them through documentation standards and customer requirements. With a strong focus on continuous improvement, you’ll maintain and evolve our documentation instructions, support internal suppliers, and contribute to global process alignment. Your expertise will play a key role in ensuring compliance with ISO/IEC standards and driving operational excellence.How You’ll Make an Impact<ul><li>Provide expert guidance to HVDC project teams on documentation processes to ensure smooth and compliant delivery to customers.</li><li>Take ownership of maintaining and updating documentation standards, ensuring consistency across global projects.</li><li>Lead assessments and audits related to ISO/IEC standards, supporting quality assurance and regulatory compliance.</li><li>Roll out documentation processes globally and ensure they are understood and followed across all relevant functions.</li><li>Monitor and report on documentation process adherence to drive improvements and support project success.</li><li>Keep documentation instructions, charts, and standards current and aligned with evolving business needs.</li><li>Deliver training and coaching to teams to strengthen their understanding of documentation systems and workflows.</li><li>Identify opportunities for process improvements and contribute to a culture of continuous development. ​</li></ul>Your Background<ul><li>You are a structured, driven, and curious professional with strong leadership and collaboration skills.</li><li>Comfortable leading large meetings and presenting to diverse audiences with confidence and clarity.</li><li>You hold a university degree in a relevant field and have equivalent experience, along with 2–5 years working in process and quality management, ideally in a technical or project-based environment.</li><li>Have solid knowledge of ISO/IEC standards; experience in standardization work is considered a plus.</li><li>Certified in Lean Six Sigma (Yellow Belt or higher), with a focus on process improvement and efficiency.</li><li>Experienced in using document management systems to support structured workflows and documentation control.</li><li>Fluent in English and Swedish, with additional languages seen as an advantage in a global setting.</li></ul>What we offer<ul><li>Collective agreement</li><li>Flexible working time</li><li>Health care and wellness allowance</li><li>Fantastic career possibilities within Hitachi Energy both within Sweden and globally</li><li>Mentor to support you throughout onboard phase</li><li>Various trainings and education supporting employee development​</li><li>Diversified company with over 70+ nationalities working in Sweden</li><li>Supplementary compensation for parental leave</li><li>Employee Benefit Portal with thousands of discounts and perks  </li></ul>More about us Are you ready for a new exciting challenge – apply today!Recruiting manager Mattias Engvall <a href="mailto:mattias.engvall@hitachienergy.com">mattias.engvall@hitachienergy.com</a> will answer your questions about the position. Union representatives – Sveriges Ingenjörer: Mikael Hjort, +46 107-38 29 86; Unionen: Fredrik Holmgren, +46 107 38 21 85; Ledarna: Frank Hollstedt, +46 107 38 70 43. Any other questions can be directed to Talent Partner Antra Volujevica <a href="mailto:antra.volujevica@hitachienergy.com">antra.volujevica@hitachienergy.com</a><h2>Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a <a href="https://www.hitachienergy.com/contact-us/general-inquiry?type=I+have+a+General+question">general inquiry form</a> on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.</h2><h2>This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response. </h2>

Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all. We serve customers in the utility, industry and infrastructure sectors with innovative solutions and services across the value chain. Together with customers and partners, we pioneer technologies and enable the digital transformation required to accelerate the energy transition towards a carbon-neutral future. We are advancing the world&rsquo;s energy system to become more sustainable, flexible and secure whilst balancing social, environmental and economic value. Hitachi Energy has a proven track record and unparalleled installed base in more than 140 countries.

Documentation Management Process Specialist

Location:Ludvika, Dalarna County, SwedenJob ID: R0110437Date Posted:2025-11-07Company Name:HITACHI ENERGY SWEDEN ABProfession (Job Category):Project/Program ManagementJob Schedule:&nbsp;Full timeRemote:NoJob Description:The OpportunityWe are looking for a driven and detail-oriented Documentation Management Process Specialist to proactively lead and enhance documentation practices across our HVDC projects. In this strategic role, you will work cross-functionally to ensure documentation delivery meets project milestones, while promoting process adherence and quality throughout the organization.You will act as a trusted advisor to project teams, confidently guiding them through documentation standards and customer requirements. With a strong focus on continuous improvement, you’ll maintain and evolve our documentation instructions, support internal suppliers, and contribute to global process alignment. Your expertise will play a key role in ensuring compliance with ISO/IEC standards and driving operational excellence.How You’ll Make an Impact<ul><li>Provide expert guidance to HVDC project teams on documentation processes to ensure smooth and compliant delivery to customers.</li><li>Take ownership of maintaining and updating documentation standards, ensuring consistency across global projects.</li><li>Lead assessments and audits related to ISO/IEC standards, supporting quality assurance and regulatory compliance.</li><li>Roll out documentation processes globally and ensure they are understood and followed across all relevant functions.</li><li>Monitor and report on documentation process adherence to drive improvements and support project success.</li><li>Keep documentation instructions, charts, and standards current and aligned with evolving business needs.</li><li>Deliver training and coaching to teams to strengthen their understanding of documentation systems and workflows.</li><li>Identify opportunities for process improvements and contribute to a culture of continuous development. ​</li></ul>Your Background<ul><li>You are a structured, driven, and curious professional with strong leadership and collaboration skills.</li><li>Comfortable leading large meetings and presenting to diverse audiences with confidence and clarity.</li><li>You hold a university degree in a relevant field and have equivalent experience, along with 2–5 years working in process and quality management, ideally in a technical or project-based environment.</li><li>Have solid knowledge of ISO/IEC standards; experience in standardization work is considered a plus.</li><li>Certified in Lean Six Sigma (Yellow Belt or higher), with a focus on process improvement and efficiency.</li><li>Experienced in using document management systems to support structured workflows and documentation control.</li><li>Fluent in English and Swedish, with additional languages seen as an advantage in a global setting.</li></ul>What we offer<ul><li>Collective agreement</li><li>Flexible working time</li><li>Health care and wellness allowance</li><li>Fantastic career possibilities within Hitachi Energy both within Sweden and globally</li><li>Mentor to support you throughout onboard phase</li><li>Various trainings and education supporting employee development​</li><li>Diversified company with over 70+ nationalities working in Sweden</li><li>Supplementary compensation for parental leave</li><li>Employee Benefit Portal with thousands of discounts and perks &nbsp;</li></ul>More about us Are you ready for a new exciting challenge – apply today!Recruiting manager Mattias Engvall <a href="mailto:mattias.engvall@hitachienergy.com">mattias.engvall@hitachienergy.com</a> will answer your questions about the position. Union representatives – Sveriges Ingenjörer: Mikael Hjort, +46 107-38 29 86; Unionen: Fredrik Holmgren, +46&nbsp;107 38 21 85; Ledarna: Frank Hollstedt, +46&nbsp;107 38 70 43. Any other questions can be directed to Talent Partner Antra Volujevica <a href="mailto:antra.volujevica@hitachienergy.com">antra.volujevica@hitachienergy.com</a><h2>Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a <a href="https://www.hitachienergy.com/contact-us/general-inquiry?type=I+have+a+General+question">general inquiry form</a> on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.</h2><h2>This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.&nbsp;</h2>

Documentation Management Process Specialist

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HITACHI ENERGY

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