Key ResponsibilitiesOffice Supplies &amp; Inventory Management:<ul><li>Monitor and maintain office supplies: Regularly check stock levels of stationery, printer cartridges, and other essentials. Create a system (e.g., weekly checklist) to avoid shortages.</li><li>Ensure timely replenishment: Coordinate with vendors or procurement teams to order supplies before they run out.</li><li>Assist in tracking inventory: Maintain an updated inventory log for all office items, including furniture and equipment.</li><li>Prepare requisition forms: Draft and submit purchase requests accurately and on time.</li></ul>Filing &amp; Documentation:<ul><li>Organize and maintain physical filing systems: Sort documents by category (e.g., finance, HR, operations) and label files clearly for quick access.</li><li>Support in archiving documents: Follow organizational retention policies for storing or disposing of old records securely.</li></ul>Communication Handling:<ul><li>Answer and direct incoming phone calls professionally: Use a courteous tone, log messages, and forward calls to the right person promptly.</li><li>Manage incoming and outgoing correspondence: Sort and distribute mail, track courier packages, and ensure timely dispatch of letters and emails.</li></ul>Meeting &amp; Event Support:<ul><li>Assist in scheduling meetings: Coordinate calendars, send invites, and confirm attendance.</li><li>Prepare agendas, minutes, and materials: Ensure all documents are ready before meetings and minutes are circulated afterward.</li><li>Provide logistical support for events: Arrange venues, catering, equipment, and handle registrations for workshops or staff activities.</li></ul>General Administrative Support:<ul><li>Maintain a clean and organized office environment: Monitor shared spaces, report maintenance issues, and ensure tidiness.</li><li>Perform other administrative tasks: Support supervisors with ad-hoc duties like data entry, photocopying, or assisting visitors..</li></ul>Expected Deliverables<ul><li>A well-maintained inventory record and uninterrupted availability of office supplies.</li><li>A structured filing system that allows easy retrieval and complies with company standards.</li><li>Efficient communication flow within the office and accurate message handling.</li><li>Smooth execution of meetings and events with all necessary resources in place.</li><li>A professional and welcoming office environment.</li><li>Effective support for meetings, events, and day-to-day office operations.</li></ul>

SNV is a mission-driven global development partner strengthening capacities and catalysing partnerships&nbsp;that can transform the agri-food, energy, and water systems.

Office Assistant, Intern

About the Job

About the Company

SNV

Similar Jobs

Finance and Administrative Assistant

Finance and Administrative Assistant

Administration Support

Administration Support

Administration Support

Administration Support

Executive Assistant

Executive Assistant

Office Administrator

Office Administrator

Lead Admin

Lead Admin

Administration Assistant

Administration Assistant

Office Assistant

Office Assistant

Receptionist

Receptionist

Senior Administrator: Office Support

Senior Administrator: Office Support