<ul><li>Maintain diaries within the Executive’s preferences, applying understanding of the executive’s priorities, leniencies, and limits – helping him/her create a proper balance between commitments </li></ul><ul><li>Facilitate and manage the Executive’s accessibility and open lines of communication with internal and external networks </li><li>Provide structure and proper prioritization of day-to-day administrative activities including key events, travel, and action items </li><li>Create and maintain reports, spreadsheets, distribution lists, email groups, and other necessary documents and database in response to and in anticipation of executive's needs </li><li>Prepare and coordinate presentations </li></ul><ul><li>Drive and assist the staging of virtual and in-person events  </li></ul><ul><li>Arrange domestic and international travel  </li></ul><ul><li>Manage correspondence for and on behalf the executive </li></ul><ul><li>Practice collaboration with all levels within the company, develop effective networks with peers as well as external professional groups </li></ul>Prepare and submit Executive’s expense reports aligned with service level agreements <ul><li>Conduct research </li></ul><ul><li>Prepare and process departmental expenses and invoices for payment </li></ul><ul><li>Process purchase requests, purchase orders, invoice coding, vendor setup, and conduct accounts payable coordination </li></ul><ul><li>Practice confidentiality and maintain high standards of business ethics, ensuring strict compliance with company policies </li></ul><ul><li>Collaborate closely with peers to understand and enhance the value of the EA role </li></ul><ul><li>Perform other related projects and duties as assigned </li></ul><ul><li>Participates in the coordination of administrative functions for one or more executives.  </li></ul><ul><li>Serves as a representative of the organization or in lieu of the executive.  </li></ul><ul><li>May attend meetings, take meeting minutes, and follow-up on outstanding items.  </li></ul><ul><li>Relies on experience and judgment to plan and accomplish goals with discretion. </li></ul><ul><li>Works under limited supervision. Regular use of creativity and latitude is required.  </li></ul><ul><li>Works with highly confidential information. Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.  </li></ul><ul><li>Executive Assistant is available only to employees who support a Region or BL Executive, Operations Leader, or VP and above. </li></ul>

AECOM is the world&rsquo;s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Executive Assistant I

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AECOM

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