Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. Did you know that shipping is the world’s most efficient mode of transportation and that 88% of the world's trade is carried by sea? We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Are you ready to jump onboard? Location: Sydney, AustraliaWe are looking for a proactive and customer-focused professional to join our team as a Coordinator, Parts Coordination Management. In this role, you will be responsible for managing customer quotations and orders, coordinating spare parts deliveries, supporting sales activities, and ensuring a high level of customer satisfaction through timely and accurate service. Key Responsibilities <ul><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Handle and coordinate customer quotations and orders in accordance with company procedures, guidelines, and local requirements.</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Ensure the highest level of quality and responsiveness in processing quotations and orders.</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Prepare and maintain accurate spare parts sales documentation.</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Monitor and actively follow up on the order book to ensure timely processing and delivery.</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Liaise with the Sales team regarding the content, pricing, and terms of quotations and offerings.</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Communicate parts delivery information to customers in a timely and professional manner.</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Coordinate with Supply Chain teams to ensure deliveries are executed according to agreed processes.</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Develop and maintain knowledge of customer-specific solutions, products, and requirements.</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Provide off-hour support for spare parts services as required (24-hour service support).</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Take ownership of assigned areas of expertise and support knowledge sharing within the team.</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Utilize internal networks and subject matter experts to resolve and escalate issues when required.</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Build and maintain strong customer relationships while gathering valuable customer feedback.</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Follow established ways of working and operational procedures introduced during training.</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Contribute positively to the company's reputation through professional and customer-centric service delivery.</li></ul> Qualifications and Experience <ul><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Bachelor's degree or equivalent qualification in any discipline.</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Minimum 3 years of experience in Supply Chain, Order Management, Aftersales Spare Parts, Logistics, or a related field.</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Professional certification in Supply Chain Management or Logistics will be considered an advantage.</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Previous experience in customer-facing roles within industrial, manufacturing, marine, energy, or related sectors will be highly regarded.</li></ul> Skills and Competencies <ul><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Fluent in English (written and spoken)</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Knowledge of spare parts order processes</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Understanding of spare parts materials</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Familiarity with Incoterms</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Customer service and communication skills</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">SAP/ERP knowledge is an advantage</li></ul> What We Offer <ul><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Opportunity to work in a global and diverse environment.</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Professional growth and learning opportunities.</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Collaborative and supportive team culture.</li><li style="font-family:arial , helvetica , sans-serif;font-size:10.0pt;">Exposure to international customers and supply chain operations.</li></ul>  Last application date: 8th October 2026 At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.  This is Wärtsilä Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on <a href="http://www.wartsila.com">www.wartsila.com</a>.

We enable sustainable societies through innovation in technology and services together with all our stakeholders &ndash; today and tomorrow. We emphasise innovation in sustainable technology and services to help our customers continuously improve environmental and economic performance. We work together with our strong ecosystem of partners every day, providing a wide portfolio of leading technologies and innovative solutions that offer our customers superior uptime, reliability and foreseeable lifecycle costs across their operations. Our global passionate team of 17,500 energy and maritime experts in 200 locations in more than 70 countries is committed to shaping decarbonisation transformation of our industries across the globe.

Coordinator, Parts Coordination Management

Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. Did you know that shipping is the world’s most efficient mode of transportation and that 88% of the world's trade is carried by sea? We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Are you ready to jump onboard? Location: Sydney, AustraliaWe are looking for a proactive and customer-focused professional to join our team as a Coordinator, Parts Coordination Management. In this role, you will be responsible for managing customer quotations and orders, coordinating spare parts deliveries, supporting sales activities, and ensuring a high level of customer satisfaction through timely and accurate service. Key Responsibilities <ul><li>Handle and coordinate customer quotations and orders in accordance with company procedures, guidelines, and local requirements.</li><li>Ensure the highest level of quality and responsiveness in processing quotations and orders.</li><li>Prepare and maintain accurate spare parts sales documentation.</li><li>Monitor and actively follow up on the order book to ensure timely processing and delivery.</li><li>Liaise with the Sales team regarding the content, pricing, and terms of quotations and offerings.</li><li>Communicate parts delivery information to customers in a timely and professional manner.</li><li>Coordinate with Supply Chain teams to ensure deliveries are executed according to agreed processes.</li><li>Develop and maintain knowledge of customer-specific solutions, products, and requirements.</li><li>Provide off-hour support for spare parts services as required (24-hour service support).</li><li>Take ownership of assigned areas of expertise and support knowledge sharing within the team.</li><li>Utilize internal networks and subject matter experts to resolve and escalate issues when required.</li><li>Build and maintain strong customer relationships while gathering valuable customer feedback.</li><li>Follow established ways of working and operational procedures introduced during training.</li><li>Contribute positively to the company's reputation through professional and customer-centric service delivery.</li></ul> Qualifications and Experience <ul><li>Bachelor's degree or equivalent qualification in any discipline.</li><li>Minimum 3 years of experience in Supply Chain, Order Management, Aftersales Spare Parts, Logistics, or a related field.</li><li>Professional certification in Supply Chain Management or Logistics will be considered an advantage.</li><li>Previous experience in customer-facing roles within industrial, manufacturing, marine, energy, or related sectors will be highly regarded.</li></ul> Skills and Competencies <ul><li>Fluent in English (written and spoken)</li><li>Knowledge of spare parts order processes</li><li>Understanding of spare parts materials</li><li>Familiarity with Incoterms</li><li>Customer service and communication skills</li><li>SAP/ERP knowledge is an advantage</li></ul> What We Offer <ul><li>Opportunity to work in a global and diverse environment.</li><li>Professional growth and learning opportunities.</li><li>Collaborative and supportive team culture.</li><li>Exposure to international customers and supply chain operations.</li></ul>  Last application date: 8th October 2026 At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.  This is Wärtsilä Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on <a href="http://www.wartsila.com">www.wartsila.com</a>.

Coordinator, Parts Coordination Management

About the Job

About the Company

Wartsila

Similar Jobs

Indirect Sourcing Specialist

Indirect Sourcing Specialist

Customer Planner

Customer Planner

Sales Project Management Specialist

Sales Project Management Specialist

Maintenance Planner and Purchasing Officer

Maintenance Planner and Purchasing Officer

Procurement & Logistics Coordinator

Procurement & Logistics Coordinator

Supply & Logistics Coordinator

Supply & Logistics Coordinator

Purchasing Engineer

Purchasing Engineer

Buyer - Operational Procurement

Buyer - Operational Procurement

PCM Coordinator - Spare Parts (Halifax, CA)

PCM Coordinator - Spare Parts (Halifax, CA)

SCM Engineer

SCM Engineer