Administrative Coordinator

Position Description: Prime Roots was founded in a mutual love for the traditions around eating meat and the vision of a better option for our planet. Through your work here, you'll play an integral role in what we believe is the future of food. The Administrative Coordinator plays a vital role in our day-to-day operations and our sales and marketing enablement.  

Primary Responsibilities 

What you’ll do: 

40% Logistics Coordination 

• Produce and manage inventory of marketing material and supplies 

• Manage printing, reproduction, and inventory of marketing collateral/materials 

• Maintain printing and shipping area to ensure smooth operation 

• Handle custom requests and creative projects (requests for customers, events, etc.) 

• Manage shipping and provide support for team and marketing events 

• Produce and ship PR and Brand Ambassador kits 

• Track and coordinate inventory of collateral, event gear, etc. across all locations 

• Receive and verify deliveries of marketing materials before stocking into inventory 

• Pack and ship items for company events according to pack lists as needed 

30% Sales & Marketing Coordination 

• Coordinate needs for sales team with internal and external resources 

• Coordinate customer success activities (e.g. lunches, holiday gifts) 

• Source vendors and negotiate deals for collateral 

• Coordinate design resources and reproduction 

• Assist in event preparation, execution, and staffing 

• Provide prep support for pitches and events, including food preparation 

• Assist with marketing content capture and customer launches 

• Support customer launches in the office and on-site 

• Provide admin support for sales & marketing activities, consumer service as needed 

• Manage customer service, including order inbox and processing 

20% Front-Office Support 

• Oversee the daily work activities of the office 

• Provides support to visitors – managing Envoy 

• Receives deliveries from carriers and oversees reception area 

• Handles opening and closing tasks for the office (e.g. dishwasher, closing deli) 

• Coordinate events and work with contractors to maintain office function 

• Manage snack program and order weekly lunches 

• Source vendors for office projects and work with current contractors (cleaning crew) 

10% Other projects, as assigned  

Requirements

Job Specifications/Qualifications 

Who you are:  

• Sincerely passionate about Prime Roots, food in general, and hospitality   

• A self-starter and independent worker  

• Able to see the vision, and all the details required to execute the vision 

• A pro-active and strong communicator  

• Highly organized, detail oriented and systems driven  

• Able to adapt and pivot at a moment’s notice   

Requirements 

• Prolonged periods sitting at a desk and working on a computer. 

• Food handling experience strongly preferred 

• Comfortability with printers and other standard office machines strongly preferred 

• Must be able to have command of technology tools (Canva, Adobe, Microsoft Office Suite preferred) 

• Must be able to access and navigate all areas of the facility. 

• Must be able to lift up to 25 pounds at times. 

Hours 

• This is a full-time position that is expected to work 40 hours per week. Occasional evening and weekend work may be required based on company events and trade show schedule.  

Knowledge 

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. 

Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources. 

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. 

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. 

Skills 

Reading Comprehension - Understanding written sentences and paragraphs in work related documents. 

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. 

Time Management - Managing one's own time and the time of others. 

Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do. 

Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making. 

Abilities 

Oral and Written Expression - The ability to communicate information and ideas in speaking/writing so others will understand. 

Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense. 

Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. 

Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). 

Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). 

Selective Attention - The ability to concentrate on a task over a period without being distracted. 

Time Sharing - The ability to shift back and forth between two or more activities or sources of information (such as speech, sounds, touch, or other sources). 

Fluency of Ideas - The ability to come up with a few ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity). 

Originality - The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem. 

Benefits

Perks of working with us:  

• Opportunity to work in a fast-growing innovative food startup  

• Competitive compensation and equity  

• Medical, Dental, Vision Insurance  

• FSA, HSA, and Commuter Benefits Accounts  

• 401k  

• Snacks, coffee, and tea to keep you fueled and energized at work  

• Weekly company-sponsored lunches   

• Loads of better-for-the-planet foods to try  

About Prime Roots  

Prime Roots is on a mission to provide a better cut of meat for every type of eater. Rooted in koji, we're able to replicate the taste and texture of meat without any of the environmental costs of animal proteins. The work of the team has been featured in the Wall Street Journal, New York Times, Fast Company, and Food & Wine. Prime Roots is headquartered in Berkeley, CA, and backed by the same investors as Blue Bottle Coffee and Sweetgreen.