Executive Assistant

Job Title: Executive Assistant (to Managing Director - USA)

Location: 1 Dock 72 Way, 7th Floor, Brooklyn, NY 11205

Company: Artemis Technologies

Reports to: Managing Director - USA

Job Type: Full-Time

About Us:

Artemis Technologies is transforming the maritime industry using pioneering technology to future-proof our oceans and waterways. Artemis design and manufacture 100% electric, hydrofoiling vessels that are powered by the revolutionary Artemis eFoiler® system - the world’s first commercially viable, zero emission propulsion solution for high-speed maritime transport. The company draws its name and inspiration from Artemis, the classical Greek goddess known for her prowess as a huntress and her role as a protector of the natural world. Often depicted with a bow and arrow, Artemis embodies precision, strength, and a deep connection to the environment.

The emblem of Artemis serves as a constant reminder of Artemis’ commitment to environmental sustainability and our mission to decarbonize the maritime industry. Each innovation from Artemis strives to harmonize cutting-edge technology with ecological responsibility, aiming to create a world where transportation and environmental stewardship go hand in hand.

In line with our mission to revolutionize maritime transport globally, Artemis has established its US operations at the historic Brooklyn Navy Yard. Formed in 1801, the Brooklyn Navy Yard was once the beating heart of American shipbuilding and has now been transformed into a dynamic industrial park. Home to over 500 companies, it is a center of urban manufacturing and innovation in New York City, as well as the maintenance hub for the NYC Ferry service. This iconic location provides the perfect backdrop for Artemis to advance its US operations.

Position Summary:

This is an amazing opportunity for a highly organized and experienced Executive Assistant with a strong business acumen to join our exciting, fast paced, dynamic and growing business. As Executive Assistant to the Managing Director - USA, you will be providing right-hand assistance to the Managing Director whilst he and his team pursue and develop new worldwide business opportunities. 

Key Responsibilities:

• Work directly with the Managing Director (MD) to support all aspects of his daily work routine.
• Maintain the MD's calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs.
• Keep the MD advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Serve as a liaison between the MD with internal and external stakeholders, receiving and screening the MD's emails and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing queries appropriately for resolution.
• Determine priority of matters of attention for the MD; redirect matters to employees to handle, or handle matters personally, as appropriate.
• Provide coordination, monitoring, and communication of projects and programs managed by the MD.
• Oversee the day-to-day operations of the office, including maintaining office supplies, equipment, and facilities.
• Assist with the recruitment and onboarding of new employees.
• Sort and triage mail; maintain e-mail and other address directories.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Ensure that travel bookings for the MD are fully and effectively planned and implemented (i.e. flights, hotels, restaurants and any required mode of transportation).
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

In addition, the ideal candidate will:

• Demonstrate ability of capturing complex requirements.
• Have the ability to relate well to others, and build co-operative and collaborative working relationships, both internally and externally.
• Have the ability to coordinate with other departments and flag issues.
• Be flexible to pivot direction quickly to meet deadlines whilst focusing on multiple deliverables simultaneously.
• Be dedicated to completing tasks with high quality and in a timely manner, with the ability to predict complex project timelines.
• Be results orientated with the ability to plan and deliver against project deadlines.

Qualifications & Experience:

• Bachelor's degree (or equivalent).
• 5+ years' experience as an Executive Assistant supporting C-level or relevant Executives.
• Experience in office management and team administration.
• Advanced Microsoft Office skills, particularly in word, excel and PowerPoint.
• Proven capability to operate in a pressurized environment, requiring discretion, tact, diplomacy, and judgement when dealing with internal and external contacts.
• Demonstrable experience dealing with highly confidential information.
• Excellent workload prioritization and ability to multi-task whilst maintaining high levels of attention to detail and meeting deadlines.
• Gravitas and excellent people skills and the proven acumen to handle complex situations and multiple responsibilities.
• Ability to think strategically and commercially.
• Drive and resilience to deliver excellence amidst tight timelines and changing circumstances.

What We Offer:

• Competitive salary.
• Annual performance-related bonus.
• Comprehensive benefits package including health insurance, and paid time off.
• Opportunities for professional growth and career advancement.
• Staff and family social events throughout the year
• A supportive and collaborative work environment.

Artemis Technologies is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.