Office Coordinator (Part-Time)

Our mission is to accelerate the energy transition. 20% of US global warming emissions come from homes (that's more than cars!). The largest driver of home emissions is burning fossil fuels for heat. To accomplish the transition, over 80M US homes need to transition from combustion to efficient, electric heat pumps over the coming decades.

We believe for this to happen the world needs fantastic products that are easy and desirable to purchase. Today's heat pumps lack great design, make limited use of software, and are difficult and stressful to adopt. We are building a next generation, beautifully designed, AI optimized home heating and cooling system that is 10x better than what is on the market today. And we are making it easy to purchase and adopt by managing all sales, rebates, permitting and installation for our customers.

Role

Quilt is looking for a part-time Office Coordinator who’s passionate about creating a welcoming and efficient workplace for everyone.  In this role, you’ll be the go-to person for ensuring the smooth day-to-day operations of our office and helping to provide a great experience for our team.  You’ll take on a variety of tasks that keep things running behind the scenes and help our office thrive.

Key Responsibilities

• Keep HQ office orderly, equipped and organized
• Order, track inventory, and stock office supplies, snacks, and swag
• Plan, organize & setup/clean up office lunches and event food
• Handle incoming and outgoing packages and deliveries
• Assist with planning and logistics of office and company events
• Set up office spaces and workstations for new hires and update seating charts
• Proactively seek ways to streamline office processes and leverage best practices
• Provide team with administrative assistance and assist with special projects 

Who you are:

• You are a people person, comfortable with collaboration and can build internal relationships with teams and individuals at all levels.
• You are an organized self starter and able to cultivate a well-run and efficient work environment.
• You are able to stay calm under stress and easily prioritize multiple tasks and projects.
• You are able to work independently, manage your time efficiently and prioritize duties amidst frequent interruptions.
• You are adaptable with a capacity for original problem solving and the initiative to learn new methods and procedures to accommodate and institute changes.

What you need:

• 2+ years of administrative/office coordination or equivalent experience
• Friendly and enthusiastic can-do attitude
• Self-directed, highly efficient, detail-oriented problem solver with demonstrated experience and creativity in developing and improving processes
• Highly organized with the ability to prioritize deadlines and manage workload effectively, always following projects through to completion
• Exceptional interpersonal skills, empathy, and the ability to build relationships across different functions
• Excellent written and verbal communication skills
• Ability to track and spend according to allocated budget
• Proficiency with Google Apps and Microsoft Office
• Ability to lift up to 30 pounds to assist with various physical tasks within the office environment

This part-time role in Redwood City requires in-person attendance 3 days a week, up to 20 hours weekly. Hourly pay range is $30 - 35/hr, depending on experience. 

This is an opportunity to join a highly skilled and ambitious team of people who truly care about the impact of their work. We are on a mission to accelerate a species-level human transition. For over a million years we've been burning things to stay warm. It's time to move to a better way of living.