Supply Chain Manager

About Easy Solar

Easy Solar is a leading solar company in West Africa, distributing and financing high-quality solar products and appliances for those with limited or no access to the conventional grid. Customers can finance their purchase over time by paying in weekly or monthly installments, with the option to pay via physical cash or mobile money. To date, Easy Solar has reached more than 1,000,000 beneficiaries through its extensive network of agents and outlets throughout Sierra Leone and Liberia.

About the Role

Easy Solar is looking for a dynamic and enthusiastic Supply Chain Manager to join our team. This role will manage a team and be responsible for planning, procurement, office operations & inbound logistics. The ideal candidate will be responsible for optimizing supply chain processes, ensuring cost-effectiveness, and maintaining operational efficiency across the entire inbound supply chain.

Additionally, the role involves running a Sales & Operations Planning process to support our fast-growing, multi-country business.

General Duties and Responsibilities

Supply Chain Planning:

• Develop and implement supply chain strategies aligned with business objectives.
• Forecast demand and manage inventory levels to ensure optimal stock availability across all stock holding locations.
• Optimize warehouse and distribution strategies to reduce lead times and costs.
• Collaborate with internal departments to align supply chain planning with sales, production, and financial goals.

Procurement & Supplier Management:

• Develop and maintain supplier relationships to ensure quality, cost-effectiveness, and timely delivery.
• Negotiate contracts, payment terms, and service agreements with vendors and suppliers.
• Monitor supplier performance and compliance with company standards and regulations.
• Identify and implement cost-saving initiatives while maintaining quality and service levels.

Inbound Logistics & Inventory Management:

• Manage inbound shipments, ensuring timely and cost-efficient transportation.
• Coordinate customs clearance and regulatory compliance for imports.
• Develop and oversee inventory control processes to minimize waste and optimize stock levels.
• Work with logistics providers to streamline shipping, tracking, and warehousing processes.

Office Operations & Administration:

• Oversee procurement of office supplies, equipment, and services to support daily operations.
• Ensure efficient office administration, including vendor management, lease agreements, and facility maintenance.
• Implement process improvements to enhance operational efficiency.

Key Goals & Key Performance Indicators (KPIs):

1. Inventory Optimization: Maintain an optimal inventory turnover ratio to minimize holding costs and reduce stockouts.
2. Supplier Performance Management: Ensure 95% on-time delivery rate from suppliers and maintain quality compliance.
3. Cost Reduction Initiatives: Achieve a 10% reduction in procurement and logistics costs annually without compromising quality.
4. Operational Efficiency: Reduce inbound lead time by 20% through improved logistics and supplier coordination.
5. Compliance & Risk Management: Ensure 100% compliance with import/export regulations and company policies.
6. Team Development: Percentage of team members meeting development goals 100%
7. Customer Satisfaction: Satisfaction rating from internal stakeholders regarding procurement and planning services ≥ 90% satisfaction

Required Education & Experience:

• Bachelor's degree in Supply Chain Management, Business Administration, Logistics, or a related field.
• A Master’s degree in supply chain management  or any of the Supply Chain Certification (e.g., APICS, CIPS, CSCMP) is a plus.
• Minimum of 5-7 years of experience in supply chain management, procurement, or logistics, preferably in a manufacturing or distribution environment.
• Strong knowledge of inventory management, demand planning, and supplier negotiations.
• Experience in import/export regulations and compliance.
• Proficiency in ERP systems [odoo knowledge is a plus]
• Excellent analytical, problem-solving, and decision-making skills.
• Strong leadership and communication abilities to work cross-functionally.
• Ability to build strong relationships internally and externally, and influence other supply chain functions.
• Demonstrate the ability to understand business goals and recommend new approaches, policies, and procedures to effect continual improvements in business objectives.
• Women are encouraged to apply.

What We Offer:

• A very attractive, performance-based remuneration with benefits.
• Plenty of opportunities to grow within the company and take management positions.
• The opportunity to take part in one of West Africa’s most exciting entrepreneurial projects that has a strong commitment to outstanding customer service, user-friendly, high-quality life-changing devices, and environmental sustainability.
• Frequent coaching and training.
• The opportunity to work closely with a young, international, tech-driven team of renewable energy enthusiasts.